FREE if you get this right Planning the Big Event Jarrett needs to coordinate a big event to advertise the opening of the huge new ballroom at his boutique hotel, Eilan. The event must be something that will attract visitors and showcase the new events area with all its upgrades. Let’s help Jarrett plan his event so that everything goes off without a hitch!

Theme Options
As events coordinator, Jarret must first decide what kind of event to host. His assistants and coworkers at the hotel offer a few ideas:

Which theme should Jarrett choose? Well, let’s price all three options and see if a plan comes together. To do this, go through the following three sections: AV Options, Entertainment Options, and Menu Options. After you’ve considered all the details for each theme, you’ll make a decision on which theme Jarrett should pick based on cost and other factors.

AV Options
No matter which option Jarrett chooses, he will need the help of Andre, an AV engineer he has worked with in the past. Andre is the best at creating theme lighting, short films, and special effects for large events. Jarrett outlines his three ideas for Andre. These are the three options that Andre suggests:

Entertainment Options
The head of the county arts council, Belinda, is Jarrett’s go-to entertainment resource for all of his events. She has a great imagination and an extensive circle of associates. These are the options Belinda suggests for Jarrett’s event:

Food/Beverage Options
Last, but definitely not least, Jarrett consults with Carlo, the hotel’s head chef. Carlo lays out options for the event menus:

Alright this is a lot, but it’s Jarrett’s job and he loves it! Help Jarrett decide which choice to make. He can only pick one theme. Which one will it be? On your math paper, calculate the cost of A/V, Entertainment, and Menu for the Masquerade Ball. Add the three costs to get the budget needed for that option. Then do the same for the Fine Art Auction and the Under the Sea Gala. The options will not cost exactly the same amount, but you get to choose which one Jarett will go with. Note: You do not have to pick the least expensive option necessarily, but you will need to justify why you chose the theme you did because you will need to present the theme to hotel management to get their approval before going forward with the event!

Jarrett has a meeting scheduled to go over his proposed event details, but believe it or not, he still needs our help! Help Jarrett put together a portfolio that explains the event, listing the AV, Entertainment, and Menu choices necessary for the event, and detailing the event budget. You can present this as a slideshow or as a word document. Make sure to include pictures so that management can visualize everything Jarrett has planned!

Your portfolio must include the following:

Content
Description of event chosen
Why you chose the theme (two to three sentences)
AV details for event
Entertainment details for event
Menu details for event
Budget for event
Your portfolio must include the following:

Elements
Three pictures
One budget graph
TABLE Grading Rubric
Content Elements Grammar/Spelling
Full Credit
Student has included all six content items.

Student has included three pictures and one graph.

Student has used complete sentences and has fewer than three spelling errors.

Partial Credit
Student has included some content items but is missing one or two.

Student has included some elements but is missing one or two.

Student has used complete sentences but has more than three spelling errors.

Little Credit
Student is missing three or more of required content items.

Student is missing more than three required elements.

Student has not used complete sentences AND has more than three spelling errors.