Twinte Cars, a California corporation, has internal corporate requirements that stipulate a three-year payroll document retention period. They enter into a contract with an international company that mandates a six-year payroll document retention requirement. How should Twinte Cars balance these requirements?

a) the shorter period is more cost effective

b) the period for retention could be up to 8 years depending upon the circumstances.

c) the benefits and records may be called to evidence

b) the period for retention could be up to 8 years depending upon the circumstances.

Explanation:

Retention of payroll documents is an extremely important practice within a company. This is because it is registered evidence of all monetary movements related to employees, in addition to paying all fees, expenses and taxes, which prove that the company is in compliance with labor rights.

Because of this importance, Twinte Cars decided to keep these documents for 3 years, however, Twinte Cars signed a contract with a company that requires these documents to be kept for 6 years. To balance the requirements between the two companies, Twinte Cars must modify its policy and establish that the retention period can be up to 8 years, depending on the circumstances.

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